Blog

3 Mileage Apps Worth Checking Out

Posted by | Blog | No Comments

As a self-employed driver, by now you know the importance of keeping a detailed mileage log and records of business expenses. It’s important not only in the case of an IRS audit, but also to maximize your refund for the year.

 

Specifically relating to mileage in 2017, the IRS allows you to deduct 53.5 cents per mile. The IRS also states, “the cost of the car and any improvements, the date you started using it for business, the mileage for each business use, and the total miles for the year” are needed to prove car-related business expenses.

 

So how can you keep track of  your mileage, without much effort? This day and age, technology is quite literally at our fingertips on our phones and in app stores. Below are three excellent options, plus a bonus option, if you’re looking for a way to simplify your tracking.

 

  1. Mile IQ

 

Mile IQ is a great option for drivers. With this user-friendly app, you don’t have to manually log every trip and you can differentiate personal vs. business trips with one simple swipe. This keeps all your information stored in the cloud and offers a place for additional drive details like parking fees, tolls, and notes. There’s a free version of this app if you make less than 40 trips a month, but if this is your full time gig, you likely make more. You can choose from monthly ($5.99) or annual ($59.99). Also, want to make some extra cash? They have a referral program if you invite your other driver friends.

 

  1. Trip Log

 

Trip Log has a lot of impressive features and they pride themselves on capturing all the necessary information required by the IRS. In addition to the mileage tracking, this app can keep track of all vehicle and business expenses, saving time and maximizing your tax deduction. The basic version for mobile is free but if you want to take advantage of the advanced features, there are options with fees. Learn more by visiting their pricing information here.

 

  1. QuickBooks Self-Employed

 

You may be familiar with QuickBooks for keeping track of business expenses, but did you know this includes mileage? QuickBooks reports that, “Users find an average of $7,393 in potential mileage deductions per year.” If you’re looking for an option that features mileage tracking and beyond, you might want to check out QuickBooks Self-Employed (starting at $5.00/month). Similar to some of the TripLog features, all of your expenses will be in one place when it comes time for tax season. Gotta love being organized, right?

 

BONUS TIP: If you don’t want to rely solely on technology, you can always go analog and purchase a trip diary, similar to this.

 

 

Do you have a favorite app or method that didn’t make this list? Share them with us on our Facebook Page! We’d love to hear from you.

 

If you’re interested in becoming a partner with DDI, please contact: 888-334-9675 ext. 0 or you can email us at operations@ddiwork.com.

For more information or online registration, simply go to: https://ddiwork.com/drivers/sign-up/

3 Reasons Your Turnover Is High

Posted by | Blog | No Comments

Hiring independent contractors to be your company’s delivery and/or courier drivers certainly has its benefits, both for a company and the contractors. Some of these benefits include, but are not limited to: Flexible schedules, while reducing a company’s overall costs and making the best use of resources. That said, while there are numerous benefits like those mentioned above, there is also no denying that the turnover rate in this field can be high. As an example, a recent report on CNBC said that after a year of driving, Uber only retains about 4% of their drivers. Why is that? What causes high turnover?

 

Our team at DDI has observed many issues that negatively impact turnover rates, and works diligently to alleviate them. Listed below are three related and common issues, and how we can help.

 

  • Recruiting: Are you focusing on attracting the right talent for your company? With over 5,000 driver partners in our network, we take on the recruiting responsibility (and all that goes along with it) so you don’t have to. We recruit drivers specific to your company’s needs. Your team will only meet with and choose from the best 10% (approximately) candidates we generate, which will save you time. You can also rest easy knowing that our recruiting process is done with 100% compliance.

 

  • Competition: An independent contractor looking for a flexible driving gig has countless options these days, way more than even 5 years ago. So how do you, as a company, stand out? We highlight your benefits, setting you apart.

 

  • Company Culture: These days, company culture is more important than ever and in this field, is often a challenge. Many things can contribute to bad company culture, such as not being recognized for good work or tenure, dealing with bad operators, earnings falling short of expectations, and so on. If company culture isn’t fulfilling a driver’s needs, they may look to a competitor or leave the field entirely. This is why it’s important to look for the right partnerships with your drivers.

At DDI, we offer various solutions to help your company attract and retain the right drivers. Ultimately, this will save you time and will allow you to focus on what is really important…

 

Growing Your Business!

Get started with us today:

For Courier Companies: http://bit.ly/CourierPacket_DDI

For Restaurant Delivery Companies (RDS): http://bit.ly/RestaurantDelivery_DDI

Or give us a call at 888.334.9675 (ext: 3)

 

Remember, DDI’s five programs – Legal Compliance, Accounting, Onboarding, Enrollments & Insurance – are specifically designed to ensure 100% compliance with all state and federal statutory requirements. We look forward to working with you.

Important Tax Information for Delivery Drivers

Posted by | Blog | No Comments

For delivery drivers, operating your own small business can be a very intriguing, lucrative idea. That said, it’s important to remember that as a sole proprietor you are responsible for several things you were previously likely not responsible for (like taxes) as an “employee” at another job, including (but not limited to):

 

  • If you don’t have one, buying or leasing a car
  • Increased car insurance payments
  • More mileage (wear and tear or depreciation) on your vehicle
  • More frequent gas fill ups
  • Your own health insurance
  • Those dreaded self-employment taxes

 

Want some good news? Of course, you do! As a self-employed driver, you may be able to claim some of these expenses as deductions during tax time to lower your bill or potentially increase your refund.

 

Whether you drive as a full-time job or as a second job to make extra money, don’t make the mistake of thinking all the money you earn gets to go in your pocket. Keep good records (receipts and logs), learn more about what you can write off and plan to reduce your stress during tax season.

 

If you want to learn more about what you can and cannot write off as a small business owner, check out this 51 page pdf created by the IRS. Or better yet, give us a call! As a partner of H&R Block, we can help!

 

If you’d like to get in touch… let’s chat! Call 888-334-9675 ext. 0 or, you can email us at operations@ddiwork.com. For more information or online registration, simply go to: https://ddiwork.com/drivers/sign-up/

Forging Transportation Relationships with the ECA at the 2017

Posted by | Blog | No Comments

Today is the day that a few members of our dedicated team head to Dallas, Texas for the Express Carriers Association MarketPlace. What is that, you ask?

 

The ECA MarketPlace is a vibrant conference where Shippers and Carriers have the opportunity to network and provide information and referrals in order to form logistical partnerships…

In ECA’s exhibit hall, known as the EXPO, attendees are introduced to new technologies and various other transportation services.

 

That’s where we come in. We’re excited to be a vendor in their EXPO and inform various carrier and shipping companies about how they can benefit from our services. Many companies don’t know all that we at Delivery Drivers, Inc. offer, so let us briefly break it down for you:

 

We are a third party human resource and administrative company that specializes in recruiting, enrollments & administration, accounting & taxes, insurance, and compliance, so you can focus on running a thriving business.

 

If you would like to learn more about the ECA and the annual MarketPlace, visit: http://www.expresscarriers.com/marketplace/

 

Finally, if you’d like to learn more about the numerous solutions we provide, let’s chat! Give us a call at 888.334.9675 (ext: 3)

or simply visit: https://ddiwork.com/courier-division/request-sales-packet-courier/ and one of our experts will promptly reach out to you.

 

We look forward to hearing from you.

5 Items Food Delivery Drivers Need Handy

Posted by | Blog | No Comments

Think ahead and be better prepared!

For delivery drivers, convenience is key. Making things easier for yourself not only makes you more efficient, but also helps keep a clutter mind more organized. This couldn’t be more true for food delivery drivers. For those who are in the business, you know exactly what we are talking about. We’ve compiled a list of must-have items that you NEED to travel with which should always be only an arm reach away.  

1. Hands-Free Mount THIS IS A BIG ONE!  Having a hands-free mount is an absolute must when you’re delivering food (or anything really).  You’ve signed up to be at the clock’s mercy for a block of time. Why not save yourself from some stress and anxiety by being able to glance and hear the directions clearly? Breathe, you got this.

 

2. Auxiliary cord – As a delivery driver, you are going to be in your car A LOT more now that you are slinging hot food. Purchase an auxiliary cord to ensure maximum sound efficiency 100% of your drive. This is a low-cost, high-reward type of buy that will keep you in high spirits all day. 

 

3. Paper Towels/Napkins – Picture this. You are in the middle of your shift when suddenly you hit a bump in the road. You see your customer’s strawberry milkshake flipping face down onto your passenger floor. Pink blob insurance? Not likely. Be a step ahead by keeping handfuls of napkins stocked in your glove box.

 

4. Change – Don’t cut yourself short! Every delivery driver needs change! Your customers are going to be very happy to see that their long awaited (in their minds) food is about to arrive. Don’t miss a great opportunity to make a few extra bucks on top of your ride. Having plenty of small change literally, pays. That easy.

 

5. A Mileage Log – Last but not at all least. A mileage log will surely be a life saver especially if you are selected to be audited by the IRS or by your state’s Franchise Tax Board. Keeping track of how much you drive daily can also be a big payout when you file your taxes. If you drive full-time, it can add up to a $8,000 tax write off.  If you plan to do this by hand be sure to include the date to help keep your hours organized.  An even easier alternative…hello mileage app.

 

Bottom line. Do you really need all of this to be a successful delivery driver? No… Could you be better with these items? YES!
If you’re interested in becoming a partner with DDI, please contact: 888-334-9675 ext. 0 or you can email us at operations@ddiwork.com For more information or online registration, simply go to: https://ddiwork.com/drivers/sign-up/

Recruitment should not be a burden.

Posted by | Blog | No Comments

Recruitment should she be Hassle-Free

There are many obstacles that companies face when building a business. Aside from legal compliance issues and daily operations, getting the right people on your team is one of the biggest challenges that needs to be addressed. Being in the delivery driver industry for over twenty years, we understand that the recruitment of drivers is a difficult task. In speaking with our clients, we’ve noticed a pattern. When it comes down to recruitment, the same two issues were always mentioned:

  1. Recruiting quality candidates.
  2. It’s costly to recruit.

 

The cost of recruiting is getting expensive!

When done inefficiently, the process of looking for new drivers can be taxing on your company’s bank account. Food for thought: the average recruitment process goes through the following steps:

  • Create position description
  • Develop your recruitment plan
  • Advertise recruitment plan
  • Review applicants
  • Select best candidates / Screen prospects
  • Conduct interviews
  • Choose new recruits
  • Finalize and on-board

 

Recruitment takes the biggest toll on the time spent during the process. This process can range in length anywhere from a few days to a few weeks. Adding something new to your daily agenda not only takes time away from the operational duties that make the company function, but can also hinder the execution of growth strategies.

One main thing to consider is the quality of the person being hired and the impact a bad recruit can have on your business. One bad apple can have a chain reaction that could be extremely costly to your business. Let’s say that the person who was hired didn’t end up working out. For you as an employer, this means:

  • You’ve lost productivity from that person since they’ve been recruited
  • You’ve lost the time spent going through the recruitment process to find that person
  • The cost associated with the recruitment process
  • And you will need to spend more time and more money to go through that recruitment process over again hoping to find the right fit

Most companies don’t have the luxury to go through such a drawn-out process; it could be the difference between a good quarter and a bad quarter.

Solution! Outsource recruitment to professionals so you can run grow your business. Queue in DDI!

 

 

*We’d love to discuss solutions we can provide. If you feel that we could be a good fit for you, let’s chat! Give us a call at 888.334.9675 (ext: 3) or simply go to: https://ddiwork.com/marketing-partners/request-sales-packet-2/ and one of our experts will promptly reach out to you.

An Interview with The Boss: See what Aaron Hageman has to say about worker regulation change.

Posted by | Blog | No Comments

In our industry, change is the only thing that is common. After 20 years of being in business, we’ve seen hundreds of worker regulations shift and we’ve also seen cases where not keeping up with that adjustment can mean big trouble for certain individuals. For Aaron Hageman, CEO of Deliver Driver’s, Inc., he has seen almost everything this industry can dish out. We asked him 3 questions about worker regulations and issues facing HR departments; here’s what he has to say.

Q) “Which is a bigger issue facing companies and their HR departments: The ability to balance their daily tasks with the added responsibility of learning new worker regulations OR staying current with new regulations?”

A) “Both issues are relevant given the attention that independent contractors are getting due to the gig-economy, as well as the fact that everyone is interested in the last mile right now. Managing the workload associated with regulations is, in my opinion, the more difficult of the two tasks. In other words, keeping up with the rules whilst implementing the changes across your workforce is extremely difficult. It involves training your internal HR team (assuming you have a full-time internal human resources team of course), communicating the changes to the existing workforce and updating everything for them, as well as properly and compliantly executing all of the associated work moving forward. There is a large amount of government attention, including lawsuits, devoted to the issue. Additionally, changes in labor laws are changing rapidly. It is not merely one set of regulations that define independent contractors versus employers, but one hundred different rules that vary across our country! This makes it quite difficult to stay up-to-date.”

 Q) “What is your forecast as to what NEW issues HR departments will face in 2017, if any?”

A) “2017 will see an expanded auditing task force as well as more inquiries into the nature of 1099-based working relationships. Don’t let the political climate or the economy fool you; 1099 compliance is now more important than ever! One thought we often discuss here at DDI is the fact that the workforce out there is more educated than ever. Gig-economy workers are acutely aware of the dynamics and freedoms that come with being a self-employed contractor. If you fail to run your business relationships with these workers properly, it is not the government that will be pressing the issue of 1099 versus W2 status, but the workers themselves!”

 Q) “What is one tip or piece of advice that relates to the topic in the above question?”

A) “Proper 1099-related human resources management requires expertise; it’s a full-time effort. I encourage everyone to do their research to see which is a better option: keeping it in house or to outsource it.

 

Conclusion

2017 will bring with it more stringent regulations and related enforcement due to the gig-economy and many different constantly-changing regulations regarding 1099 employment. To best manage compliance and avoid HR issues, hiring experts in the field (such as DDI) is a solid investment.

 

*We’d love to discuss solutions we can provide. If you feel that we could be a good fit for you, let’s chat! Give us a call at 888.334.9675 (ext: 3) or simply go to: https://ddiwork.com/contact/ and one of our experts will promptly reach out to you.

A DDI Perspective: Trump’s Presidency & What It Means For 1099 Worker Regulation

Posted by | Blog | No Comments

DDI works with some of the most prestigious law firms in the country. We recently attended a seminar hosted by one such firm, in which the presenter, a member of the Trump Transition Team, spoke at length about some of the impacts we’d likely see his administration have on business. But what does Trump’s presidency mean for 1099 worker regulation?

While much of the presentation was centered around possible appointments and economic philosophy, there was a portion dedicated to the on-demand “gig” economy and specifically the administration-to-be’s general view of Independent Contractors.

As you might expect, it is anticipated that the new honchos in charge of various business and labor agencies will be friendlier toward the free exchange of employees and employers, workers and businesses. President Obama has taken an adversarial approach toward business’ use of Independent Contractors:

 

 

Don’t expect President Trump to snap his fingers and eliminate all headaches and red tape associated with the world of 1099 labor, but we can reasonably expect a much softer approach toward worker classification from the Federal Government – namely, the USDOL and IRS. While this is good news for most of us, it doesn’t eliminate worker classification risks. Most online journals, which discuss 1099 issues as well as our own attorneys have warned that a decrease in Federal Regulation almost always gives birth to an increase in State-led initiatives.

 

Our legal team does not expect an overall decrease in worker classification investigations, but that isn’t to say this isn’t good news. In our experience working through an audit with the State is a much more favorable scenario for business owners than dealing with the Federal Government, which restricts a business’s ability to make an objective plea of compliance. In simple terms, the USDOL in reality, doesn’t allow a business a friendly environment to present a satisfactory defense.  Conversely, the States have a relatively fair system, allowing companies, which understand that system, to make their case.

 

If you have questions or would like to better understand how a State audit works compared to that of the USDOL, please contact us here: https://ddiwork.com/contact/

 

Issues That Face HR Directors in 2017 & What To Do About It

Posted by | Blog | No Comments

Staying Current with Regulations While Managing Day-to-Day Tasks.

It’s no mystery that companies continue to work hard at staying current with labor laws and regulations. Whether it be new federal or state laws, many employers are left in the dark when it comes to these issues. In our 20+ years of experience, we have discovered that over 150 labor laws change within a single year. This daunting task continually faces all human resources directors, adding to their already stifling work load.

But how can HR professionals and companies stay up to date with the ever-changing laws while balancing the workload of day-today tasks? It seems almost impossible without increasing the size of your team. However, there are simple options that could potentially lighten the workload to increase efficiencies.

 

What to do about it…Here’s an action plan.

Join Groups

Being a part of certain groups holds huge benefits when it comes to compliance and HR related topics. This gives access to needed resources otherwise not available to people outside of the group. Other than compliance, groups have the ability to cover a broad range of topics from benefits, to labor relations, to both federal and state employment laws. Fair warning, most groups have a fee associated with them so make sure the resource is worth the money.

*We offer a FREE resource to all people who are willing to be the best. Join our Facebook group by clicking here: http://bit.ly/DDI_FacebookGroup

Follow Bulletins and Subscriptions

Some people digest information in different ways and going to group meetings may not be their “cup of tea.” There are bulletins and newsletters available which include not only current legal decisions but legislative news and changes. This is an easy solution many people take advantage of. With so many options available, make sure to do the research to find which ones best suit your needs.

Outsource It

The balance in daily task & research of new regulations while ensuring that they are being enforced tends to still be one of the toughest issues to be dealt with. By outsourcing the job of compliance and red tape to a third-party professional organization, you’ve now grown your team with experts who specialize in making sure all rules and laws are being followed; not to mention as current as they can be. In certain instances, we have seen efficiencies improve by 200% with some of our clients when employing our firm. When outsourcing, you remove the headache of all the legal jargon that comes along with compliance issues and free up time for your HR department to do what they do best.

 

*We’d love to discuss solutions we can provide. If you feel that we could be a good fit for you, let’s chat! Go to: https://ddiwork.com/contact/ and one of our experts will promptly reach out to you.

3 Way Delivery Drivers Can Make More Tips

Posted by | Blog | No Comments

Making money in your spare time is one of the main reasons why our partnered drivers enjoy working with us. The freedom to create your own schedule and select the areas you want to work allows you to be your own boss. But what if you were able to make a “little bit” more money on each delivery? What if those deliveries started to stack up and every “little bit” turned into a nice payday down the road? Some may think it’s far fetched. In reality, this happens to many of our partnered drivers on a daily basis.

Since Christmas shopping burned a hole in your pocket book a new year in sight, putting more money in your wallet is the right way to welcome in 2017. Here are 3 simple things every driver should remember for their upcoming deliveries.

Be on Time

You may say to yourself, “Well Duh.” But as easy and elementary as this is, it’s unbelievable how many times some people forget this simple rule. We understand that there are things that are out of your control, and that is ok, it happens. But being tardy because of poor planning or lack of professionalism is unacceptable. Put yourself in a position to WIN by doing the simple things. Plan ahead, check the traffic, and get to your destination on time

Put in the Extra Effort

Now this may not be your job, but it sure does make the customer happy. Put yourself in the customer’s shoes for one second. How many times have you ordered a pizza for delivery, but right when you hung up the phone, you remembered that you forgot to ask for Parmesan cheese, paper plates, red peppers, ranch, and napkins? We’re going to assume more than once.

A smart idea would be to think of these things for the customer in case they forgot to request it themselves. Ask the restaurant to include additional sauces, utensils, napkins, or toppings…whatever it takes to make the meal that much better. Upon delivery, notify the client know that you were able to have the restaurant add these extras with their meal just in case. Even if they didn’t ask for it, it’s better to have those options and not use them than to not have the options and want them.

Be Courteous

Even though your face-to-face transaction with the client is brief, people will remember the good experience they have with you. However, they will remember a bad experience even more. It’s good practice to always be polite to the customer and to express common courtesies. The simple things like “please,” and “thank you” go a long way in the service industry and can mean the difference in a satisfied customer to a dissatisfied customer. It doesn’t cost you anything to be nice to the customer or even shoot them a smile upon delivery of their meal. It’s these small gestures that could end up increasing the amount of your tip from 15% to 20%.

 

 

If you’re interested in earning more money for the new year and want to become a partner with DDI, please contact: 888-334-9675 ext. 0 or you can email us at operations@ddiwork.com For more information or online registration, simply go to: https://ddiwork.com/drivers/sign-up/